Taking on new schools - Contact us
AI-built school systems
Every school runs differently.
So should its software.
Bibnor designs and builds custom school management software — admissions, attendance, timetabling, reporting — shaped around how your school already works, instead of asking your school to bend around the product.
What we build
FOUR PLACES WE USUALLY STARTMost schools already have the data. It is just spread across a dozen spreadsheets, three systems and one person who remembers how it all fits together. We build the system that holds it in one place — and put AI on the parts nobody enjoys doing by hand.
Admissions & enrollment
Applications, waitlists and offers that follow your school's calendar and your criteria — not a vendor's.
Attendance & timetabling
Rosters and schedules that stay right on their own, and flag the clash before it reaches a classroom.
Reporting & insight
AI reads what the school already collects and writes the report — attendance dips, at-risk students, board packs.
Integrations
Talks to the SIS, LMS and finance tools you already pay for. No rip-and-replace, no data held hostage!
Explore how we can help
THREE MODULES, RUNNING TODAYThese are working systems, described generically. A school does not have to take all three — most start with whichever one is currently costing them the most time.
Before the year starts
Every August, the office answers the same forty questions. Once is enough.
Guided checklist
Orientation to first day, one step at a time, at the family's own pace.
Code sign-in
A 6-digit emailed code. No passwords, nothing to reset.
Shared family progress
Two parents, one checklist — either sees what the other finished.
E-signed policies
A signature certificate bound into the PDF kept on file.
Smart reminders
Only unfinished families hear from you. The done are never nagged.
Private questions
Concerns reach the office — not a teacher's personal inbox.
Gone from the office's week
- Paper packets
- Phone-call FAQs
- Form-tracking spreadsheets
- Mass chase emails
- Filing by hand
Every day of the year
The things that must be recorded properly, recorded properly.
Body-map injury reports
Tap the diagram. Head injuries force a same-day phone call.
Incident workflow
Reviewed before it goes out — the parent copy never names another child.
Custody, applied at the door
Alternating weeks, exceptions, blocked pickups — today's rule, enforced.
Late & early desk
Excused or unexcused; the notice sends itself at your threshold.
Sign-in signatures
Regulator-ready, captured on a locked tablet, works offline.
Extended care billing
Time and charges worked out at check-out, late fee included.
Gone from the office's week
- After-hours transcription
- Signature chasing
- Calculator billing
- Lateness tallies
- Custody guesswork
The programmes that pay for themselves
Hot lunch, volunteering and PTO — where money moves, spreadsheets cost the most.
Meal credits
Prepaid packages; per-day menus, portions, capacity, allergy flags.
Verified payments
The server confirms with the processor before any credit exists.
Append-only ledger
Every credit in and out on record. Year-end reconciles itself.
Vendor portal
Counts and classroom labels, emailed each service morning.
Volunteer hours
Signed up and tallied per family, all year long.
One family hub
Newsletters, forms, calendar and events behind one login.
Gone from the office's week
- Weekly lunch counts
- Cash boxes
- Night-before vendor emails
- Hour-tally requests
- Refund disputes
Where the overhead actually goes
STAFF HOURS, NOT LICENCESIn most schools the expensive part isn't the software — it's the hours spent working around not having any. This is the work that usually disappears first.
We'd rather estimate this with you than quote a number here. The saving shows up in staff hours and fewer things falling through — and the honest figure comes after we've looked at your school, not before.
How we work
THREE STAGES, IN ORDERWe learn your school
We sit with the people who run it and map how things actually happen today: the spreadsheets, the workarounds, the bits nobody has had time to fix.
We build around that
The system is shaped to the map, not to a template. AI takes the repetitive weight — data cleanup, first-draft reports, timetable conflicts, routine parent comms.
We stay through the year
Support, changes and new modules as the school year moves. You keep talking to the people who built it — no ticket queue in between.
What you can count on
THE FINE PRINT, UP FRONTYour data stays yours
Everything lives in open, exportable formats. If we ever part ways, you leave with your records complete, clean and usable — no lock-in, no export fee.
Privacy by default
Student records are sensitive. Access is role-based and audited, and AI features run on the minimum data they need — never on records they have no reason to see.
AI where it earns its place
AI does the repetitive work — cleanup, first drafts, flags worth a look. Decisions that affect a student stay with the people responsible for them.
Get in touch
Start with a conversation, not a demo.
Tell us how your school runs and where the friction is. Every email is read and answered by the people who would build your system — and if custom software isn't the right answer for you, we'll say that too.